Many users find foe using an external keyboard with keyboard shortcuts for Word helps them work more efficiently. For users with mobility or vision disabilities, keyboard sshortcut can be easier than using the touchscreen, and are an essential alternative to using a mouse. The shortcuts in this topic refer to the US keyboard layout. Keys for other layouts might not correspond exactly to the keys on a US keyboard. To quickly find a shortcut in this article, you can use Search.
Frequently used shortcuts.
Find and replace text - Word
Ribbon keyboard shortcuts. Navigate the document. Preview and print documents. Select text and graphics. Edit text and graphics. Work with web content. Work with tables. Review a document. Nac with references, citations and indexing. Work with mail merge and fields. Work with text in other languages. Work with document views. Use function key shortcuts. Top of page.
The ribbon groups related options on tabs. For example, on the Home tab, the Font group includes the Font Color option. Press the Alt key to display the ribbon shortcuts, called Key Tips, as letters in small images next to the tabs and options as shown in the image below.
You can combine the Key Tips letters with the Alt key to make shortcuts called Access Keys for the ribbon options.
Keyboard shortcuts in Word - Office Support
Press Alt again to see Key Tips for the options for the selected tab. In Office and Officemost of the old Alt key menu shortcuts still work, too. However, you need to know the full shortcut. A notification pops up saying you're using an access key from an earlier version of Microsoft Office. If you know the entire key sequence, go ahead and use it. If you don't know the sequence, press Esc and use Key Tips instead.
How to Use Advanced Find in Word - dummies
shortcht To go directly to a tab on the ribbon, press one of worrd following access keys. Additional tabs may appear depending on your selection in the document.
Move to the Tell me or Search field on the Ribbon to search for assistance or Help content. Open the Home tab to use common formatting commands, paragraph styles, and the Find tool. Open the Insert tab to insert tables, pictures and shapes, headers, or text boxes. Open the Design tab to use themes, colors, and effects, such as page borders.
In this topic
Open mwc Layout tab to work with page margins, page orientation, indentation, and spacing. Arvanced the References tab to add a table of contents, footnotes, or a table of citations. Open the Mailings tab to manage Mail Merge tasks and to work with envelopes and labels. Open the Review tab to use Spell Check, set proofing languages, and to track and review changes to your document.
Open the View tab to choose a document view or mode, such as Read Mode or Outline view. You can also set the zoom magnification and manage multiple document windows. Display the Go To dialog, to navigate to a specific page, bookmark, footnote, table, comment, graphic, or other location. In Word andyou can browse the document by various types of objects, such as fields, footnotes, headings, and graphics.
In the extend selection mode, clicking a location in the document extends the current selection to that location.
How to Map Ctrl+F to the Advanced Find Command in Word - dummies
F8 repeatedly wrd expand the selection to the entire word, sentence, paragraph, section, and document. Open the Clipboard task pane and enable the Advvanced Clipboard, which allows you to copy and paste content between Microsoft Office apps.
Display the Replace dialog, to find and replace text, specific formatting, or special items. Insert the Unicode character for the specified Unicode hexadecimal character code. For example, to insert the euro currency symboltype 20ACand then hold down Alt and press X. For example, to insert the euro currency symbol, hold down Alt and press on the numeric keypad.
Use the following shortcuts to add references to your document, such as a table of contents, footnotes, and citations. To use the following keyboard shortcuts, the Mailings ribbon tab must be selected. Every document has a default language, typically the same default language as your computer's operating system. If your document also contains words or phrases in a different language, it's a good idea to set the proofing language for those words.
This not only makes it possible to check spelling and grammar for those phrases, it enables assistive technologies like screen readers to handle them appropriately. Word offers several different views of a document.
Each view makes it easier to do certain tasks. For example, Read Mode enables you view the document as a horizontal sequence of pages, which you can quickly browse using the Left and Right arrow keys.
F2 alone: moves the selected text or graphic.
A list of the 10 most useful Word shortcuts - TechRepublic
Mac the arrow advanced to find the cursor for you want to move the text or aand, and then press Enter word move, or press Esc to cancel.
Use the arrow keys to place and cursor where 2010 want to copy the text or graphic, and then press Enter to copy, or press Tor to cancel. You can cut multiple texts and graphics to the Spike, and paste shortcut as a avanced to another location.
F6 alone: switch between the document, task pane, status bar, and ribbon. In a document that has been replace, F6 includes the split panes when switching between panes and the task pane. F7 alone: displays the Editor task pane to check spelling and grammar in the document or the selected text. In Word anddisplays the Research task pane. F8 alone: extends the selection. For example, if a word is selected, the selection size is extended to one sentence.
For example, if a paragraph is selected, the selection size is reduced to one sentence. In the extend selection mode, the arrow keys extend the selection. Word help center. Basic tasks using a screen reader with Word. Use a screen reader to explore and navigate Word. The settings in some versions of the Mac operating system OS and some utility applications might conflict with keyboard shortcuts and function key operations in Office for Mac.
For information about changing the key assignment for a keyboard shortcut, see Mac Help for your version of macOS, your utility application, or refer to Shortcut conflicts. If you don't find a keyboard shortcut here that meets your needs, you can create a custom keyboard shortcut.
For instructions, go to Create a custom keyboard shortcut for Office for Mac. Many of the shortcuts that use the Ctrl key on a Windows keyboard also work with the Control key in Word for Mac.
However, not all do. For the best experience using dhortcut keyboard with the ribbon, enable your keyboard to access all controls. To go to Keyboard Settingstype keyboard and press Return.
Shortcut conflicts.After the Find command has scoured the entire document, you see an info box explaining that the search is finished. Click OK, and then click the Cancel button to dismiss the Find and Replace dialog box. It’s possible to reassign the keyboard shortcut Ctrl+F from the Navigation pane to . Word for Office Word for Office for Mac Word for the web Word Word for Mac Word Word Word Word for Mac Word for Mac Word for to find and replace text The shortcuts listed in this article are the only ones that will work in this version of Word. To quickly find a shortcut in this article, you. Feb 08, · Top 15 Advanced Excel Tips and Tricks - Duration: Sele Training 1,, views. Find/Replace Formatting in Word - Duration: palomaratrc , views.
Work with fields. Outline a document. Use footnotes and endnotes. Work with right-to-left languages. Find the next spelling or grammatical error. The Check spelling as you type feature must be enabled. Some Word for Mac keyboard shortcuts conflict with default macOS keyboard shortcuts. To use these shortcuts, you may have to change your Mac keyboard settings to change the shortcut for the key.
From the Apple menu, select System Preferences. Clear the check box for the keyboard shortcut conflicting with the Word for Mac shortcut that you want to use.
Select the first item that you want, hold downand then mouse click the additional items. Word supports right-to-left functionality for languages that work in a right-to-left or a combined right-to-left, left-to-right environment for writing, editing, and displaying text.
In this context, right-to-left languages refers to any writing system that is written from right to left and includes languages that require contextual shaping, such as Arabic, and languages that do not.
Shortcuts for Microsoft Word (Windows)
Before you can replae these keyboard shortcuts, you need to ensure keyboard shortcuts are enabled for the language you are using:. On the Advancev Sources tab, select the language for which you want to enable fibd.
On the right shortckt of the tab, select the check box for Enable keyboard shortcuts. Word for Mac uses the function keys for common commands, including Copy and Paste. For quick access to these shortcuts, you can change your Apple system preferences so you don't have to press the Fn key every time you use a function key shortcut.
After changing this setting, you can still perform the special features printed on a function key. Just press the Fn key. If a function key doesn't work as you expect it to, press the Fn key in addition to the function key. If you don't want to press the Fn key each time, you can change your Apple system preferences. For instructions, go to Change function key preferences. Use the arrow keys to place the cursor where you want to copy the text or graphic, and then press Return to copy, or press Esc to cancel.
In the Apple menu, select System Preferences. On the Keyboard tab, select the check box for Use all F1, F2, etc.
If you're familiar shlrtcut keyboard shortcuts on your macOS computer, the same key combinations work with Word for iOS using an external keyboard, too. The shortcuts listed in this article are the only ones that will work in this version of Word. This shortcut remembers what you copied until you close out of Word. Unless you work with field shading avdanced on cor and Shortckt don't ffor many users who do -- you shortctu necessarily tell what's literal fr and what's being generated by an underlying field code.
A quick peek using this shortcut can prevent the headache of inexplicable changes and unwanted editing consequences. F4 Repeats your most recent action. This might be the all-time best shortcut except for Undo, which I'm not including in this list because for me, at least, it's like breathing and requires no conscious thought. The F4 shortcut will repeat nearly all the actions you take on document text: typing: formatting, deleting. It will also let you repeat the action of adding or removing table rows, but it isn't well implemented with tables overall.
For instance, changing table properties is not replicable via this shortcut. Replace functionality is my constant companion, so this one is essential for me. Apologies to the keyboard purists, but this useful trick does require mouse action. It's handy when you need to copy an object and control where that copy ends up. For example, a picture or other object that has certain positioning attributes may land in some unpredictable location if you use the standard copy and paste functions.
This shortcut lets you drag it exactly where you want it. Just make sure you drop the text or object before you release the Ctrl key or Word will move the original instead of copying it.
When you want to strip out manually applied formats and return to only those characteristics defined by a paragraph style, this is the quickest way to get there.
How do I assign a keyboard shortcut to "Advanced Search & - Microsoft Community
Rind sounds a little lame, but you can improve readability of selected text in about two seconds using this trick. For instance, table text is often jammed up against top borders. Some users have trouble making it work, but the problem is usually sequence.
Just make sure you press Alt before you press the mouse button and drag.
Then, release Alt before you release the mouse button. Editor's Picks. Transgender employees in tech: Why this "progressive" industry has more work to do.